A.    Arresting Officer Responsibilities

                                i.            The arresting officer, or the person having custody of the arrestee, shall ensure that every arrestee shall be brought before a magistrate without unnecessary delay, but not later than 48 hours after the person is arrested. (Tex. CCP §26.03).

                              ii.            Unless arrested pursuant to an arrest warrant, bench warrant, capias, or other order of a magistrate or judge, necessary forms establishing probable cause must be completed and filed at the time an arrestee is booked into jail for any felony or misdemeanor punishable by incarceration.

B.     Magistrate Duties

                                i.            At the Magistrate’s hearing, the magistrate should determine if accused can speak and understand English, or if the defendant is deaf.

                              ii.            After making such determination, the magistrate shall, in an appropriate manner consistent with Texas Code of Criminal Procedure Articles 38.30 and 38.31, do the following:

1.      Advise the accused of the accusation against him/her and any affidavit filed therewith;

2.      Admonish the accused of:

a.       The right to retain counsel;

b.      The right to remain silent;

c.       The right to have an attorney present during any interview with peace officers or attorneys representing the state;

d.      The right to terminate an interview at any time;

e.       The right not to make a statement and that any statement made by the accused may be used against him/her; and

f.       The right to an examining trial if charged with a felony.

3.      Inform the accused of the right to appointed counsel if the person cannot afford counsel and the procedures for requesting appointment of counsel.

4.      Inquire as to whether accused is requesting that counsel be appointed.

5.      Provide accused persons requesting appointed counsel with necessary forms for requesting appointment of counsel and ensure that reasonable assistance in completing required forms is provided to the accused at the time of the magistrate’s hearing.

6.      If the magistrate has reason to believe the accused is not mentally competent, the magistrate shall enter a request for counsel on behalf of the accused. Such a request will alert the appointing authority that counsel competent to represent mentally ill persons should be appointed.

                            iii.            In cases where the individual was arrested without an arrest warrant, bench warrant, capias, or other order of magistrate or judge, the magistrate shall determine if there is probable cause to believe the person committed the offense.

1.      If probable cause has not been determined by a magistrate:

a.       A person arrested for a misdemeanor must be released on bond, in an amount not to exceed $5,000, not later than 24 hours after the person's arrest.  If the person is unable to obtain a surety for the bond or unable to deposit money in the amount of the bond, the person must be released on personal bond.

b.      A person arrested for a felony must be released on bond, in an amount not to exceed $10,000, not later than 48 hours after the person’s arrest.  If the person is unable to obtain a surety for the bond or unable to deposit money in the amount of the bond, the person must be released on personal bond.

c.       Pursuant to Article 17.033, Texas Code of Criminal Procedure, a magistrate may, if requested by the State, postpone the release of the defendant for not more than 72 hours after the defendant's arrest if a probable cause determination has not been made.

                            iv.            The magistrate shall set the amount of bail and any conditions of bond for the accused, if bail is allowed by law and has not been set by the court or magistrate issuing a warrant.

                              v.            The magistrate, or the magistrate's designee, shall record the following:

1.      The date and time the accused was arrested and the date and time when he/she was brought before the magistrate.

2.      Whether the magistrate informed the accused of the right to request appointment of counsel and asked the accused whether he/she wants to request counsel.

3.      Whether the accused requested appointment of counsel

                            vi.       If the accused requests appointment of counsel, the magistrate shall transmit, or cause to be transmitted, the magistrate form and any other necessary forms for requesting appointment of counsel to the proper appointing authority. The forms requesting appointment of counsel shall be transmitted without unnecessary delay, but not later than 24 hours after the person arrested requests appointment of counsel and completes and submits the requisite forms for making the determination of eligibility for appointment of counsel under this Plan. 

                          vii.        The RCMAC Director shall make a determination of indigence and, if the defendant is determined to be indigent, appoint counsel within three working days of the determination of indigency.

               viii.       If a request for counsel is made at magistration, the appointing authority shall forward all completed forms requesting appointment of counsel to the appropriate clerk to be put into the case file.

                            ix.       If a request for counsel is not made at magistration, the magistrate will forward the magistrate form indicating that no such request was made to the clerk to be put into the case file.

                          x.    For persons arrested on out-of-county warrants, the magistrate will ask the defendant if they would like to request appointed counsel. The magistrate will record the response, and if counsel is requested, the magistrate will provide the arrestee with the appropriate forms for requesting counsel. The magistrate will simultaneously ensure assistance in completing the forms. The forms will be transmitted to the appointing authority for the county issuing the warrant within 24 hours of the request being made.

A.    Definitions, as used in this rule:

                                i.            “Indigent” means a person who is not financially able to employ counsel.

                              ii.            “Net household income” means all income of the accused and spousal income available to the accused. Such income shall include:

1. 1. Take-home wages and salary (salary/wages minus those deductions required by law or as a condition of employment; where applicable; child support obligations are to be subtracted from gross income alongside any financial obligation considered to be a “special circumstance”, i.e. significant medical bills, Court ordered costs, fines or fees, etc.);
   2. Net self-employment income (gross income minus business expenses, and those deductions required by law or as a condition of operating the business);
   3. Regular payments from a governmental income maintenance program;
   4. Alimony or child support received;
   5. Public and/or private pensions
   6. Annuities
   7. Income from dividends, interest, rents, royalties, or periodic receipts from estates or trusts;
   8. Seasonal or temporary income shall be considered on an annualized basis, averaged together with periods in which the accused has no income or lesser income.

                            iii.            “Household” means all individuals who are actually dependent on the accused for financial support.

                            iv.            “The cost of obtaining competent private legal representation” includes the reasonable cost of support services such as investigators and expert witnesses as necessary and appropriate given the nature of the case.              

B.     Eligibility for Appointment

                                i.            An accused is presumed indigent if any of the following conditions or factors are present:

1.      At the time of requesting appointed counsel, the accused or accused’s dependents are eligible to receive food stamps, Medicaid, Temporary Assistance for Needy Families, Supplemental Security Income, or public housing; or

2.      The accused’s net household income does not exceed the Income Eligibility standard for “Reduced Price Meals” as revised annually by the United States Department of Agriculture and published in the Federal Register, presently set at 185% (or below for FY 2026) the Poverty Guideline standard as calculated by the United States Department of Health and Human Services; or

3.      The accused is currently serving a sentence in a correctional institution, is currently residing in a public mental health facility, or is subject to a proceeding in which admission or commitment to such a mental health facility is sought.

ii.              An accused who does not meet any of the standards above shall nevertheless be considered indigent if the accused is unable to retain private counsel without substantial hardship to the accused or the accused’s dependents. In considering if obtaining private counsel will create a substantial hardship, the appointing authority SHALL consider:

1.      the nature of the criminal charge(s),

2.      anticipated complexity of the defense,

3.      the estimated cost of obtaining competent private legal representation for the matter(s) charged;

iii.      In determining if an accused is indigent, the appointing authority MAY consider (Tex CCP §26.04(m)):

1.     the amount needed for the support of the accused and the accused’s dependents;

2.   accused’s income,

3.      source of income,

4.      assets and property owned,

5.      outstanding obligations,

6.      necessary expenses,

7.  the number and ages of dependents, and

8.  spousal income that is available to the accused.

iv.           In determining if an accused is indigent, the appointing authority SHALL NOT consider:

1.      The accused’s posting of bail or ability to post bail (see Tex CCP § 26.04(m));

2.      The resources available to friends or relatives of the accused may not be considered in determining whether the accused is indigent.

v.    Only the accused's financial circumstances as measured by the financial standards stated in this rule shall be used as the basis for determining indigence.

C.     Indigence Proceedings:

                                i.            The appointing authority can require the accused to respond to questions about the accused’s financial status, produce documentation supporting financial information provided, and/or order a court official to verify financial information provided.

                              ii.            Information gathered for determining indigence, both in the affidavit of indigence and through oral examination, may not be used for any purpose other than:

1.      Determining if accused is (or is not) indigent; or

2.      Impeaching direct testimony of accused regarding the accused’s indigence.

                            iii.           A request by the appointing authority for additional information, documentation, and/or verification cannot delay appointment of counsel beyond the timelines specified in Parts I and IV of these rules and contained in Tex. CCP §1.051(c).

                            iv.            An accused determined to be indigent is presumed to remain indigent for the remainder of the case unless a material change in the accused’s financial circumstances occurs.

1.     An accused’s status as indigent or not indigent may be reviewed in a formal hearing at any stage of court proceedings, on a motion for reconsideration by the accused, the accused’s attorney, or the attorney representing the state. The accused’s indigent status will be presumed not to have changed. The presumption can be rebutted in the review proceedings based on the following:

a.       Evidence of a material change in the accused’s financial circumstances, as a result of which the accused does not meet any of the standards for indigence contained in these rules; or

b.      Additional information regarding the accused’s financial circumstances that shows that the accused does not meet any of the standards for indigence contained in these rules.

2.      If an accused previously determined to be indigent is subsequently determined not to be indigent, the attorney shall be compensated by the county according to the fee schedule for hours reasonably expended on the case.  

                              v.            If the court determines that a defendant has financial resources that enable him to offset in part or in whole the costs of the legal services provided, including any related expenses and costs, the court shall order the defendant to pay during the pendency of the charges the amount that it finds the defendant is able to pay toward those legal services.

A.   The Appointing Authority will identify which of the appointment lists, discussed in Section III (attorney qualifications), is most appropriate based on the accusations against the defendant and will appoint the next appearing attorney from the corresponding appointment list, or an attorney from among the next five names on the list, unless the court makes a finding of good cause on the record for appointing an attorney out of order. Good cause may include:

                                i.            The defendant requesting counsel does not understand English, in which case the judge will appoint the lawyer whose name appears next in order and speaks the clients’ language, if one is available;

                              ii.            The defendant has an attorney already appointed on a prior pending or concluded matter. The same attorney will be appointed to the new matter, unless the attorney is not on the list for the type of offense involved in the current case; or

                            iii.            Other good cause exists for varying from the list.

B. Capital Felony Cases Wherein the Death Penalty is Being Sought.

                    i. The Regional Public Defender for Capital Cases wherein the death penalty is being sought shall be appointed to all capital felony cases unless good cause exists to appoint private counsel.

                             1. If a co-defendant requests appointment of counsel and is determined to be indigent, the Appointing Authority shall appoint counsel pursuant to the standards and procedures stated in this Section.

                             2. If private counsel is appointed to a co-defendant, rather the Regional Public Defender for Capital Cases, co-counsel will be appointed using the standards and procedures stated in this Section.

                    ii. The Regional Public Defender for Capital Cases may refuse to accept appointment to a case if:

                             1. A conflict of interest exists;

                             2. The Office has insufficient resources to provide adequate representation;

                             3. The Office is incapable of providing representation in accordance with the rules of professional conduct;

                             4. Acceptance of the appointment would violate the maximum allowable caseloads established for the office; or

                             5. The Office shows other good cause for refusing appointment.

                    iii. If the Regional Public Defender for Capital Cases cannot be appointed under this section and no attorney has been qualified to represent the defendant under Section III(A)(iv) of this Plan, the Appointing Authority shall seek to appoint counsel from the list of attorneys approved by the local selection committee of an adjacent Judicial Region for appointment as lead counsel in death penalty cases. If Regional Public Defender for Capital Cases cannot be appointed under this section and no attorney has been qualified to represent the defendant under Section III(A)(iv) of this Plan, the Appointing Authority shall seek to appoint counsel from the list of attorneys approved by the local selection committee of an adjacent Judicial Region for appointment as lead counsel in death penalty cases.

                    iv. The Appointing Authority shall immediately contact the attorneys appointed by phone, fax, e-mail or in person and notify the attorneys of the appointment and the last known location of the defendant.

C.     Judicial Removal from Case:

                                i.            The judge presiding over a criminal case may remove appointed counsel upon entering a written order showing good cause for such removal, including without limitation, the following:

1.      Counsel’s failure to appear at a court hearing;

2.      Counsel’s failure to comply with the requirements imposed upon counsel by this plan;

3.      Current information about the defendant and the charges against the defendant indicate that another qualified attorney is more appropriate for the defendant under these rules;

4.      Replacement of appointed counsel in a death penalty case is required under Article 26.052(e), Texas Code of Criminal Procedure;

5.      The appointed counsel shows good cause for being removed, such as illness, workload or scheduling difficulties;

6.      The defendant requests an attorney, other than trial counsel, for appeal; or

7.      The defendant shows good cause for removal of counsel, including counsel’s persistent or prolonged failure to communicate with the defendant.

                              ii.            Appointment of Replacement Counsel - Whenever appointed counsel is removed under this section, replacement counsel shall immediately be selected and appointed in accordance with the procedures described in this plan. 

                   iii.   Once appointed, an attorney’s name will be moved to the bottom of the appointment list. An attorney who is not appointed in the order in which the attorney’s name appears on the list shall remain next in order on the list.

A.    Court appointed counsel shall be compensated for all reasonable and appropriate services rendered in representing the accused. Tex. CCP §26.05. Compensation shall be reasonable for the time and effort expended and will be determined in accordance with the “Attorney Fee and Expense Payment Process for Adult Defendant Appointments” fee schedule (for an updated fee schedule see https://www.randallcounty.gov/493/Attorney-Fee-Vouchers ) adopted and approved by a majority of the judges hearing criminal cases in Randall County.

B.     Payment Process:  No payment of attorney’s fees will be made other than in accordance with the rules set forth below.

                                i.            An appointed attorney shall fill out and submit either a Flat Fee Attorney Voucher or an Hourly (“itemized”) Attorney Fee Voucher to the RCMAC office for services rendered.

                              ii.           The RCMAC Director shall review the request for compensation and either approve or disapprove of the amount requested.

1.      If the RCMAC Director disapproves of a request for compensation, the RCMAC Director shall make written findings, stating the amount of payment that the director does approve of, and each reason for approving an amount different from the requested amount, or for any denial of payment.

2.      An attorney whose request for payment is disapproved or is not otherwise acted on by the 60^th day after the date the request for payment is submitted may appeal the disapproval or failure to act by filing a motion with the presiding judge of this administrative judicial region.

C.     Payment of Expenses:

                                i.           Court appointed counsel will be reimbursed for reasonable and necessary expenses incurred, including expenses for investigation and for mental health and other experts. Expenses incurred with and without prior approval shall be paid according to the procedures set forth below. Whenever possible prior RCMAC or court approval should be obtained before expenses are incurred.

                              ii.            Procedure With Prior Court Approval:

1.     Appointed Counsel may file with the RCMAC Office or trial court a pretrial ex parte confidential request for advance payment of investigative and expert expenses.

2.     The attorney will be responsible for presenting the details on the type of expert/investigator they are looking for, how it would be useful to the client, and the research done on who might be available. Pricing of the suggested experts will be discussed as well. Attorneys must always complete the request form on the RCMAC website so that the use of experts can be thoroughly evaluated and tracked. A request form can be found at https://www.randallcounty.gov/481/Managed-Assigned-Counsel-RCMAC or at the RCMAC Office, and the RCMAC Director is authorized to approve all Expert Witness or Investigator requests up to $1,500.00. If an appointed attorney estimates that the cost of services will exceed $1,500.00, it will be necessary for them to prepare and file a motion and order for the court.

3.   The request for expenses must state the below, as applicable:

       a.   The type of investigation to be conducted or the type of expert to be retained;

       b.   Specific facts that suggest the investigation will result in admissible evidence or that the services of an expert are reasonably necessary to assist in the preparation of a potential defense; and

       c.   An itemized list of anticipated expenses for each investigation and/or each expert.

4.    The RCMAC Director or the trial court shall grant the request for advance payment of expenses in whole or in part if the request is reasonable. If the RCMAC Director or trial court denies in whole or in part the request for expenses, the RCMAC Director or trial court shall:

       a.   State the reasons for the denial in writing;

       b.   Attach the denial to the confidential request; and

        c.   Submit the request and denial as a sealed exhibit to the record.

                            iii.            Procedure Without Prior Approval: Appointed counsel may incur investigative or expert expenses without prior approval of the court. On presentation of a claim for reimbursement, the RCMAC Director or the trial court shall order the reimbursement of counsel for the expenses, if the expenses are reasonably necessary and reasonably incurred. Unreasonable or unnecessary expenses will not be approved.

iv.    Investigator Fees: Investigators appointed under this plan will be compensated $60 per hour only for the services listed in Schedule A (below), for amounts based on Schedule B (below). Any deviation from the amounts allowed per activity or the total amount approved must be approved in writing by the RCMAC Director or the judge of the trial court prior to accruing any expenses. The initial and subsequent requests must state an amount requested for the services expected to be rendered.

Schedule A - Compensable activities for investigators appointed by the court (subject to limits in schedule b):

1.  Identifying crime or wrongs done or threatened against a person, state, or the United States;

2.  Securing the identity, habits, business, occupation, knowledge, efficiency, loyalty, movement, location, affiliations, associations, transactions, acts, reputation, or character of a person.

3.  Identifying the location, disposition, or recovery of lost or stolen property.

4.  Identifying the cause or responsibility for a fire, libel, loss, accident, damage, or injury to a person or to property.

5.  Securing evidence.

6.  Tracking of the location of an individual or motor vehicle.

Schedule B - The activities in schedule A are subject to the following limits:

1.  Reviewing file and or initial consultation with attorney. Maximum of 2 hours billable in 0.10 increments;

2.  Interview of witness(es) billable at 0.10 increments not to exceed the maximum approved rate when included with other billed activities;

3.  Search of databases not generally available to the public or district and county clerk files (0.50 per individual searched);

4.  Photography/videography of a scene or evidence 0.50 hours;

5.  Interview with the defendant 1 hour max billable in 0.10 increments;

6.  Communication with attorney other than initial consultation or summation report at completion of activity billed at 0.10.